Assistant Director

JOB DESCRIPTION

TITLE: Assistant Director
FULL TIME — ON-SITE
REGULAR HOURS: 8:00 AM–4:30 PM, with evenings/weekends as needed.
REPORTS TO: Executive Director
BENEFITS: This position is eligible for CAMO’s benefits package, including health insurance, paid time off, and retirement savings options.
FUNCTION: Provides administrative support to the Executive Director and team, coordinates volunteer engagement and warehouse/shipping logistics, and supports day-to-day bookkeeping. Serves as a key point of contact for visitors, volunteers, and staff, helping ensure smooth day-to-day operations across the organization.

Duties and responsibilities may include: (but are not limited to)

Leadership & Executive Support

  • Provide administrative support to the Executive Director and team
  • Help coordinate fundraising and volunteer activities, events & meetings
  • Assist with various correspondence (mail, email, & phone)
  • Maintain Donor Perfect database
  • Donor & Volunteer appreciation correspondence
  • Meeting preparation for scheduled on-site and off-site meetings

Volunteer Coordination

  • Source and recruit volunteers through various techniques (databases, e-mail, social media, etc.)
  • Collect information on volunteer availabilities and skills
  • Arrange for appropriate volunteer training when needed
  • Keep detailed records of volunteers’ information and assignments
  • Communicate frequently with volunteers to ensure they are satisfied and well-placed
  • Produce schedules for everyday activities
  • Keep volunteers informed about how their service directly contributes to the impact of CAMO’s mission
  • Oversee group setup and coordinate activities on the premises
  • Organize lunch for volunteers for large projects and/or container shipments

Logistics & Warehouse

  • Arrange small parcel and container shipments
  • Oversee procurement, acknowledgement (in-kind thank you letters, collecting stories of impact, relaying impact back to in-kind donors), and tracking of all in-kind donations
  • Presort all incoming donations
  • Ensure volunteers have a safe and clean working environment
  • Support with logistics, warehouse space, and shipping coordination for third-party equipment sales

Bookkeeping

  • Assist the CFO with day-to-day bookkeeping tasks.
  • Process incoming mail, including checks and donations, and prepare deposits.
  • Support bank and credit card statement reconciliation
  • Assist with petty cash management and expense reporting
  • Support the CFO in preparing financial reports, budget tracking, and related documentation
  • Help maintain organized financial records and support annual audit preparation
  • Perform other bookkeeping duties as assigned
  • Office Management & Reception
  • Manage office supplies and maintain office inventory
  • Coordinate office equipment maintenance (copiers, computers, phone, etc.)
  • Mail sorting and delivery
  • Complete Data Entry
  • Answer phone and transfer to appropriate department
  • Provide visitor tours and education of our mission and facility
  • Greet and share the model of CAMO with all visitors and incoming volunteers
  • Promote the sale of items such as coffee, mugs, CAMO books, event tickets, raffle items, etc.

 

Qualifications and Skills

  • Must have a GED or high school diploma. (Associate or Bachelor’s Degree Preferred).
  • Ability to lift 15–20 lbs as needed, stand and move around the office/warehouse for extended periods, and occasionally bend or reach to sort donations and supplies.
  • Excellent communication, project management, and organizational skills.
  • Ability to work collaboratively with diverse populations and stakeholders.
  • Must have reliable transportation.

 

To Apply

  • Please email a cover letter and resume to camo@camo.org. Subject Line: Assistant Director.
  • No phone calls please.
  • Serious inquiries only.

Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

CAMO is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind: CAMO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at CAMO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. CAMO will not tolerate discrimination or harassment based on any of these characteristics and encourages applicants of all ages.

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